How to book
As the undisputed market leader for school ski trips to Austria we have fine-tuned our booking system to make planning your HTS Total Ski trip simple. Our experienced team of school ski specialists work to minimise the amount of administration to enable you to focus on promoting your ski tour to your cohort.
Determined to deliver a stress-free service, our HTS Total Ski team are on-hand to help you every step of the way. Whether you require advice on the perfect resort for your school or are seeking accommodation close to the resort centre, HTS Total Ski have the expertise to support groups throughout the process. Have a question regarding après-ski options? Require promotional material for your parents’ evening presentation? We have everything a Party Leader could ask for from creating a detailed quote to risk assessment forms.
Simply complete the following 5 phases to book and start looking ahead to your school’s next adventure in the Austrian Alps.
Booking with HTS Total Ski
Phase 1 – Choosing your Austrian resort
You’ve made the right choice by picking Austria as your chosen destination for your school’s next ski trip but with so many premier resorts to choose from it may seem there’s too many to choose from. Peruse our website and consider where you may like to be based. Whether you are looking to travel by coach or air, our carefully selected resorts offer a range of opportunities to explore snow-sure valleys and après activities. Think about what budget you are looking to keep to and discuss potential options with our friendly team of school ski specialists on 01273 320 992 to find the right resort for you.
Phase 2 - Request a quote
You can request a quote using our website or through contacting the HTS Total Ski team on 01273 320 992. Once your request has been received by the team, you will be sent a quote detailing your ski trip within two working days. The quote can be used to receive sign-off from the senior leadership team at your school and can be discussed with your designated HTS Total Ski Account Manager at any time.
Phase 3 – Making a provisional booking
After receiving sign-off from your senior management team, your HTS Total Ski booking can be made provisional and held for a period of two weeks. There is no obligation to confirm, however during this time we can support you through providing material to promote the ski trip to the students, parents and guardians.
Phase 4 – Your ski trip deposits
As students sign up for your ski trip, you can begin to collect first deposits from those keen to secure their space. Once you have filled the spaces available, the collection can be sent to complete the first instalment.
Phase 5 - Confirm your booking
Complete the HTS Total Ski booking form and send it to us along with the first deposits to confirm your school’s ski booking with us. We will request a list of your students’ full names (as detailed on their passports) in order to make the booking process as swift and seamless as possible. A dedicated Tour Co-ordinator will take over your booking, take care of the final elements of administration, and provide any help and advice for your upcoming Austrian adventure.
What to expect upon confirmation
Once your trip has been confirmed on receipt of your first deposits, your allocated Tour Co-ordinator will be on-hand to guide you through the next steps of your HTS Total Ski booking.
• Your confirmation pack
Having confirmed your booking, you will be sent a pack containing all the information you require regarding our insurance policy (where applicable) and a link to our full terms and conditions.
• Passport information and useful documents
In your role as Party Leader, it is important you ensure your students have all the necessary passport and travel documents for your ski trip to Austria. Groups are advised to obtain a European Health Insurance Card (EHIC) prior to departing on their ski trip.
• Second deposits
Where applicable, we request for second deposits to be sent to us within four weeks of confirming your HTS Total Ski tour.
• Final confirmation forms
If you haven’t already submitted a full list of names of those travelling on the ski trip, we ask this is sent to us at least sixteen weeks prior to departure. The final confirmation forms may include anything not previously submitted which may include itinerary requests.
• Completing the final balance
The final balance for your ski trip is due ten weeks prior to departure.
• Your final ski tour package
Your final ski tour package will be sent to you approximately three weeks prior to departure. This will include all the final details and tickets required for your trip.
• Your Austrian adventure
We’re sure you will have a fantastic ski trip in Austria and if you have any queries we are just a phone call away. HTS Total Ski groups benefit from having direct access to the TUI Group 24-hour duty office when abroad.
• Welcome home
We always enjoy hearing about your ski trip, so we’ll be in contact with you upon your return. We consider all feedback to be hugely valuable in continuing to improve our service and making the school ski trip all the more special. The HTS Total Ski team will also be available to discuss your requirements for your next ski tour to Austria.
If you have any questions regarding your next school ski trip to Austria or require further assistance regarding our booking process, please contact the team on 01273 320 992.